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Paid Sick Leave Arrives for New York State Employers & New York City Amends Its Own Paid Sick Leave Law

The New York State Paid Sick Leave Law’s accrual provisions go into effect today, September 30, 2020.  In April, Governor Cuomo signed into law new permanent paid sick leave requirements for all New York State employers (separate from COVID-19 leave which was passed in March and went into effect immediately).  Employees may begin using sick and safe leave for purposes consistent with the law on January 1, 2021.  Although we expect the New York State Department of Labor to issue guidance or regulations on the new law, the agency has not done so to date.  We will continue to monitor for any updates. 

Meanwhile, the New York City Council swiftly passed an updated Sick and Safe Time law to align the City’s law more closely with the New York State sick leave law.  But there are some important differences with the State’s sick leave law.

Our full analysis of New York State’s new paid sick leave law can be found here.  More information on the City’s updated sick leave law, which also went into effect today, is addressed further below. 

Summary of New York City Leave Amendments

On September 28, 2020, Mayor De Blasio signed into law amendments to the City’s paid sick leave law which took effect today, September 30, 2020.  The NYC amendments generally seek to align the pre-existing City leave law with the recently enacted State leave law, including by aligning the accrual and usage purposes, by expanding the amount of sick and safe leave employers with 100+ employees must provide from 40 hours to 56 hours annually, and by requiring some smaller employers (4 or fewer employees) to provide paid leave to employees if the employer had a net income of $1 million or more in the previous tax year.  Note that NYC employers that are now subject to expanded leave obligations under the State leave law still have until January 1, 2021 to institute these expanded benefits.  

There are also several important changes of which employers should take note:

Immediate Pay Statement & Notice Requirements

  • NYC employers are now required to note on employees’ pay statements (or via another written communication each pay period):
    • (i) the amount of sick and safe time accrued and used during the pay period; and
    • (ii) employees’ total balance of accrued sick and safe time.
  • Employers have 30 days from the law’s September 30th effective date (until October 30th) to notify employees of the changes in the law, and must continue to provide new employees with a notice of rights upon commencement of employment.

No More 80-Hour Threshold for Work in NYC

  • The new amendments remove the previous requirement that employees work 80 hours within NYC as a threshold for sick and safe time eligibility, expanding the law’s coverage.

Employers Now Responsible for Reimbursing Employees for Documentation Fees

  • Where employers require employees to submit medical documentation (after three consecutive days of sick and safe leave use), the new amendments require employers to reimburse employees for any fees associated with obtaining that documentation (e.g., fees charged by medical providers).

Expanded List of Domestic Workers Now Aligned with Regular Employee Rights

  • The amendments expand the definition of “domestic worker” (now any “person who provides care for a child, companionship for a sick, convalescing or elderly person, housekeeping, or any other domestic service in a home or residence”) and eliminates distinctions between the rights of domestic workers and regular employees.  Any employer who employs even one domestic worker is subject to the law’s sick leave requirements.

Expanded Retaliation Provisions

  • The new amendments expand the list of retaliatory actions prohibited by the law, including specific language prohibiting employers from maintaining any absence control policy that counts protected sick and safe time leave as an “absence” that could result in disciplinary measures. 
  • The new amendments also clarify that the law’s anti-retaliation provisions are implicated when an employee’s protected activity (e.g., using leave under the law) is a motivating factor for an adverse employment action, even if other factors may also contribute to the decision.

Enforcement Changes

  • Under the amended law, the City may now bring “pattern or practice” enforcement actions with expanded capabilities, including new subpoena and investigative powers.  An employer found to have engaged in a “pattern or practice” of non-compliance could be subject to a maximum penalty of $15,000, with the potential for an extra $500 in damages for each employee who was not permitted to utilize safe and sick leave pursuant to the law.
  • Further, the amendments also clarify that the City may apply penalties to non-compliant employers for each employee, which may exponentially increase potential damages. 

Parting Thoughts

New York employers that have not done so already should review and update their sick leave programs and policies to ensure compliance with these sick leave laws, consider how they will communicate these changes to employees, coordinate implementation efforts with their payroll provider and/or leave administrator, and update recordkeeping practices.  NYC employers should also ensure that pay statements and payroll systems reflect the new accrual, use, and balance requirements listed above for each pay period, and that employees are given notice of these new changes to the law within 30 days.

©1994-2020 Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, P.C. All Rights Reserved.National Law Review, Volume X, Number 274
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About this Author

Corbin Carter Employment Attorney Mintz Law Firm
Associate

Corbin counsels clients and litigates all types of employment disputes before federal and state courts. He has experience handling all stages of the litigation process and resolving disputes through mediations and settlements. His practice also encompasses negotiating and drafting employment and separation agreements; advising clients on compliance with federal, state, and local employment laws; and conducting internal investigations.

Prior to joining Mintz, Corbin was an assistant corporation counsel within the Labor and Employment Law Division of the New York City Law Department....

212.692.6244
Michael S. Arnold, Mintz Levin Law Firm, Labor Law Attorney
Member / Chair, Employment, Labor & Benefits Practice

Michael Arnold is Chair of the firm's Employment, Labor & Benefits Practice.  He is an employment lawyer who deftly handles a wide array of matters. His capabilities include counseling on everyday HR life cycle issues, defending management and senior executives in connection with employment-related proceedings, and assisting companies navigate the complex employment issues that arise in transactions.  Michael’s clients appreciate his strong emphasis on providing not just legal advice, but also practical advice, that aligns with organizational and HR strategies while reducing exposure. He also prides himself on being user-friendly, responsive, and strategic.

When Michael is not with a client, he’s out there leading the Firm’s Employment, Labor and Benefits Section.  He is still quite active blogging for Mintz’s award-winning Employment Matters Blog, where he currently serves as an Editor and where he’s twice been named a top author by JD Supra (2016 and 2017). His peers seem to like him too as they have recognized him consistently; first he was included on the New York Super Lawyers Rising Star List in 2012 and then included among the New York Super Lawyers List from 2013 through the present.

More specifically, here is what Michael is practicing on a day to day basis:

  • Counseling on issues related to the HR life cycle (recruiting, staffing, performance, including evaluations and PIPs; engagement, retention, separation, including reduction in force; post-separation, including employee mobility issues), and compliance with discrimination, wage and hour, family and medical leave, workers’ compensation and disability, and other employment laws and regulations.
  • Investigating and reporting on employee complaints, including sexual harassment and discrimination complaints, and assisting management resolve other employee relations issues.
  • Conducting anti-discrimination/harassment and other HR and legal issue-based training seminars regarding legal requirements, best practices, and risk mitigation.
  • Auditing and assisting in the development and implementation of employment policies, procedures, and practices.
  • Representing management and senior executives in connection with a variety of complex employment litigation matters, including pre-trial, trial and appellate work; administrative discrimination charges and other agency proceedings (including EEOC, NYSDHR, NYCCHR, DOL, WCB); and arbitrations and mediations relating to wage and hour, discrimination, restrictive covenants, contract, and other employment-related disputes, including collective and class actions.
  • Drafting and negotiating employment-related agreements and policies, including offer letters, employment and consulting agreements, restrictive covenant agreements, separation agreements, and employee-related regulatory disclosures.
  • Representing clients in connection with corporate transactions and bankruptcy proceedings, including conducting employment-related due diligence and negotiating employment-related warrants and representations and related employment transaction documents.
212-692-6866
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