July 22, 2017

Join the NLR Team

Current Openings at the National Law Review

(As of April 30, 2017)

Executive Assistant Project Coordinator
Web Content Specialist

Executive Assistant Project Coordinator (part-time - Western Springs, IL - partially remote)

The National Law Review publishes articles and regulatory alerts from the nation's premier law firms, law schools, regulatory agencies and professional associations and we also cross promote several legal and other professional events per month. We are one of the highest volume legal websites in the United States and we are looking for an office coordinator to help keep all the things we have going on moving forward and to provide exceptional client-focused and proactive service for both internal and external clients.

Job description

  • We work with very large law firms so you must have an incredible eye for detail and be a consummate professional.
  • We're a website - so excellent computer skills are non-negotiable. Need demonstrable proficiency in Word, Excel, PowerPoint, Microsoft Office 365, Google Drive, Quick Books and Constant Contact and a CRM system. You MUST have these skills coming in the door and have used them recently.
  • Strong organizational skills, self-motivation, resourcefulness and a positive, can-do attitude. Wonderful communication skills, both written and oral with both team members and clients.
  • Capacity to manage multiple concurrent projects and work well under pressure, adapt quickly, to changing requests, have pride in your work and get along with others.

Responsibilities:

Business Development / Marketing

• CRM Update - input data and maintain

• Generate follow up reports - track business development goals

• Participate in the publication process as a back up to better understand company processes. Experience in formatting and creating content for websites is highly desirable

• As a back up, learn to develop daily subject area email newsletters and update contacts in bulk email system

Executive Support

• Track progress of team's goals / projects on a bi-weekly basis and report progress

• Filing/Organizing - procedure improvement and communication for a virtual office environment

• Coordinate team meetings, conference calls

• Track staff work anniversary dates / Maintain company HR filing system

Vendor / Partnership Management

• Monitor and manage partnership agreements (conference & advertising) including tracking their performance and NLR's performance of contractual obligations

• Ordering and maintaining inventory of supplies / Coordinate the distribution and shipment of supplies to conferences

Accounting / Payroll Support

• Expense input / tracking of reoccurring expenses

• Manage A/R (enter received payments) and A/P input into QuickBooks - Generating periodic accounting reports for management

• Reconcile QuickBooks accounts to bank and credit card statements

• Monitor accuracy and receipt of payments from advertisers and re syndicators

• Process bi-weekly payroll with payroll vendor / follow up on missing timesheets / track scheduled time with reported time

• Respond to requests from various states payroll tax issues / WC periodic reports

Miscellaneous: Other duties as assigned

Most team members work remotely, so initially this will be a partially in-office position to assist the Managing Director / Technical Director in coordinating the activities of remote staff and website marketing, business development and company administration. After initial training most work may be performed remotely, but some in office time will be required for accounting / supplies management/ shipping and team meetings.

This is a part-time position 3-5 days a week, with core business hours sometime between 9:00 to 5:00 with some flexibility. The number of weekly hours range from 20- 35. Hourly rate is dependent on your experience.

The successful candidate will have one to three years of experience in a professional services organization, preferably at a large law firm and a bachelor's degree in business or equivalent.

This is a great opportunity to get on the ground floor of a growing digital publication and hit the ground running.  If this sounds like a good fit for you, send in a cover letter and resume and APPLY TODAY!

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Web Content Specialist (part-time - Western Springs, IL - mostly remote)

The National Law Review publishes articles and regulatory alerts from the nation's premier law firms, law schools, regulatory agencies and professional associations and we also cross promote several legal and other professional events per month. We are one of the highest volume legal websites in the United States and we are looking for an additional publication specialist who will format, classify and upload articles, videos and events, relating to business legal news. We publish around the clock, so we have flexibility in scheduling but require a minimum of a three day a week commitment.

Duties and Responsibilities:

  • Upload, format and classify legal news articles, videos and events and create new author profiles as needed.
  • Develop and send daily subject area email newsletters.
  • Maintain and update contacts in bulk email system.
  • Work with other team members to further develop website and add additional features and content to website.
  • Other duties as may be assigned.

Requirements:

  • Familiarity with law firms, professional services companies and business law concepts.
  • We work with very large law firms so you must have an incredible eye for detail and be a consummate professional.
  • We're a website - so excellent computer skills are non-negotiable.
  • Need demonstrable proficiency in Word, Excel, PowerPoint, Google Drive / Cloud, Outlook, Photo editing software and bulk emailing systems. CRM experience preferred. You MUST have strong computer skills coming in the door and have used them recently.
  • Previous use of online publishing platforms, ideally Drupal and /or Wordpress, social media scheduling systems such as Hootsuite, and bulk emailing systems such as Constant Contact.
  • Internet Research Skills / strong attention to detail.
  • Personal computer and high speed internet access (if working off-site/remotely).

The kind of people we are looking for:

  • Strong organizational skills, self-motivation, resourcefulness and a positive, can-do attitude.
  • Wonderful communication skills, both written and oral with both team members and clients.
  • Capacity to manage multiple concurrent projects and work well under pressure, adapt quickly, to changing requests, pride in your work and get along with others.
  • Ability to multi-task and prioritize and work independently.
  • Willingness to work on many different tasks that may need to get done in a small, growing company.
  • Ownership of individual's personal responsibilities, though many tasks may be a team effort.

Other Things to Consider:

  • Most members work remotely, but all initial training will be done in office in Western Springs, and you will need to attend monthly in office team meetings.
  • This is a part-time position 3-5 days a week, with core business hours sometime between 9:00 am to 7:30 pm with some flexibility - Team members generally work in shifts from 8:30 am to 1 pm and 2 pm to 7 pm. The number of weekly hours range from 15- 35 depending on your availability.
  • You will be job sharing with other team members and supporting a website manager.
  • This is not a writing position, but there maybe opportunities in the future to contribute content.

This is a great opportunity to get on the ground floor of a growing digital publication and hit the ground running.  If this sounds like a good fit for you, send in a cover letter and resume and APPLY TODAY!