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New York Allows Video Notarization for Estate Planning as Social Distancing Becomes Norm

The coronavirus pandemic has created a new normal of social distancing and self-isolation. A side effect of this new normal is the inability for clients and advisers to come together in the same room to discuss, plan, and execute on their estate planning objectives. Through modern technology, these discussions can still occur in virtual spaces, but the implementation of a plan during this time of social distancing has been proving difficult. With depressed asset values and historically low interest rates, now is an ideal time for planning that reduces estate, gift, and generation-skipping transfer (GST) tax, but how can clients sign documents that require witnesses or a notary?

If you live in a state like New York, the law requires a trust to be executed by the trust creator in the presence of a notary, or in the presence of two disinterested witnesses (persons who will not benefit from the planning). Most clients are currently isolated along with the very people they intend to benefit, making it difficult to find disinterested witnesses. Equally difficult may be the ability to find someone licensed as a notary public to meet with the trust creator to acknowledge the document in a timely fashion.

It is now possible to execute trusts (both irrevocable and revocable trusts) in New York through the use of video notary acknowledgement. Pursuant to Executive Order No. 202.7 signed by Governor Andrew Cuomo on March 19, 2020, a notary sitting in New York may take the acknowledgement of a trust creator who is also located in New York through the use of video communication technology.

An alternate solution is to ask a third-party individual, bank, or trust company who has access to witnesses or a notary, or one who resides or operates in a state whose laws do not require these formalities, to create the trust. For instance, a resident of New Jersey or Connecticut or a trust company in Nevada can create a trust without witnesses or a notary present.

A third-party can create a “declaration of trust” with terms dictated by the client for the benefit of the client’s heirs, as if the client were planning to execute the document herself. This is a non-controversial method of trust creation, but not often utilized except in unique circumstances.

The income, gift, estate, and GST tax laws all treat the person or persons who contributed property to the trust as the trust grantor, even if that person never signed the trust document. For example, if a New Jersey resident creates the trust and the trust property is contributed solely by a New York resident, the New York resident will be the deemed grantor for income tax purposes, and the deemed transferor for gift, estate, and GST tax purposes.

Once the trust is created, the client can work with her advisers to assist with asset transfers and other funding requirements, which normally can occur remotely with digital authorizations. Transferring real property can be more difficult, but a New York resident can now execute deeds remotely with the benefit of video notarization under the order discussed above.

While these are unsettling times, depressed asset values and low interest rates present opportunities for clients to eliminate estate taxes. Clients should be encouraged to reach out to their legal advisers to discuss what options might exist for implementing beneficial estate planning strategies during this period of social distancing. We can help our clients distance themselves from others and reduce their estate tax bill without leaving the relative safety of their home.

© 2023 ArentFox Schiff LLPNational Law Review, Volume X, Number 80

About this Author

Brian K Janowsky, New York, Attorney, Tax, wealth transfer, Schiff Hardin Law Firm

Brian K. Janowsky counsels high net worth clients and business owners. He tailors wealth transfer plans to each client’s objectives, always mindful that clients’ non-tax goals for their families, businesses, and philanthropic interests are the driving force behind any plan.

Brian has implemented sophisticated lifetime and testamentary wealth transfer techniques and advised fiduciaries and beneficiaries in the administration of trusts and estates. He also reviews and performs tax compliance (including estate, fiduciary, gift, and postmortem income tax returns), and has represented...

Stephen Liss Partner New York Private Clients, Trusts and Estates Business Succession Planning Estate Planning Tax Exempt Organizations and Charitable Planning

First and foremost, Stephen considers himself a teacher. Tax and estate planning are complicated, but Stephen enjoys making these topics as simple as possible so his clients can be confident they are making the best decisions for themselves, their families, and the charities they care about.

Stephen starts every relationship by helping families articulate their goals. What issues need to be addressed? Are there opportunities to take advantage of? Using his unique background that includes seven years working at leading financial services firms, Stephen helps clients find a balance...