Revised Advamed Code Reflects An Evolving Industry
In its first update in a decade and effective January 1, 2020, the revised Advanced Medical Technology Association (AdvaMed) Code of Ethics in Interactions with Health Care Professionals (Code) in the United States contains new provisions and revisions to existing language that touch on many common industry activities. Changes include express reference to digital health and software technologies as covered by the Code, clarifications on topics such as “legitimate need” for consulting services, development of fair market value methodologies, and guardrails around research grants and charitable donations. The revised AdvaMed Code also introduces sections discussing jointly conducted education and marketing programs by health care professionals and companies, provision of technical support in clinical settings, and principles for communicating about off-label uses. A detailed appendix to this article summarizes the changes and clarifications section-by-section.
Relationships between medical technology companies and health care professionals (HCPs) can help advance development of medical technologies, promote their safe and effective use, and foster medical research and education. These relationships can also create risk under state and federal laws, however, such as the federal Anti-Kickback Statute. The Advanced Medical Technology Association (AdvaMed), a medical technology trade association, originally developed a set of voluntary guidelines for its members to use in structuring their interactions with HCPs. The AdvaMed Code of Ethics in Interactions with Health Care Professionals in the United States (Code) was created in 1993 and revised in 2003 and 2009.
While the Code remains labeled a voluntary set of guidelines, AdvaMed requires its member companies to abide by the Code. Certain states, including California, Connecticut and Nevada, have made the Code’s provisions mandatory. In addition, disclosure databases and reporting requirements have been created under the federal Sunshine Act and in California, Massachusetts and Vermont. And as the industry is well aware, alleged violations of the federal Anti-Kickback Statute may provide a basis for whistleblowers or the government to file cases alleging that Code non-compliance is evidence of improper conduct.
Effective January 1, 2020, the updated AdvaMed Code clarifies and refines its discussion of interactions between HCPs and representatives of AdvaMed member companies, which include medical device manufacturers and other medical technology companies. The updated Code adds new topics, incorporates related guidance previously issued by AdvaMed, and enhances guidelines on existing topics by bringing examples current, enhancing user-friendliness and clarity, and addressing the evolving nature of interactions with HCPs.
The updated AdvaMed Code notes that it does not replace any laws, regulations or codes that contain stricter requirements. It refers medical technology companies to government-issued guidance on effective compliance programs and specifically lists the US Federal Sentencing Guidelines and guidance materials from the US Department of Justice and the US Department of Health and Human Services Office of Inspector General.
AdvaMed Code: New Sections
The new AdvaMed Code introduces three new sections, discussed below.
Jointly Conducted Education and Marketing Programs
Companies may partner with HCPs to conduct joint education and marketing programs designed to highlight medical technology and to diagnose or treat medical conditions. The new Code provides the following guidelines for these programs:
There should be a bona fide, legitimate need to engage in the activity for the company’s own educational or marketing benefit.
The company should establish controls to help ensure that decisions to engage in these arrangements are not undertaken as an unlawful inducement, and they should require HCPs to comply with company guidelines concerning to purchase and use the company’s product
Content should be balanced between promoting both the company and the HCP.
The company and the HCP should serve as bona fide partners in the program and make equitable contributions toward the activity and cost.
The arrangement should be documented in a written agreement that describes the purpose, roles, responsibilities and contributions of each party.
Communicating Information for the Safe and Effective Use of Medical Technology
This new Code section contains principles for communicating information about unapproved or uncleared (off-label) uses for approved or cleared products. As stated in the Code, “[a]s recognized under U.S. law and by the FDA, off-label use of these Medical Technologies can be an important part of medical practice and may even constitute a medically recognized standard of care.” Industry-appropriate communications of such information may include, among other activities:
Proper dissemination of peer-reviewed scientific and medical journal articles, reference texts and clinical practice guidelines
Presentations at educational and medical meetings regarding clinical trial results or research and development data for an investigational use (taking care that no claims are made regarding safety and effectiveness)
Discussions with consultants and HCPs to obtain advice or feedback relating to topics such as unmet patient needs or product research and development
Specifically, the Code provides the following guardrails around communications regarding off-label claims:
They should only be made by authorized personnel.
The claims must be truthful and non-misleading.
The claims must be clearly identified as off-label.
The new Code also encourages companies to develop policies and controls that incorporate US Food and Drug Administration (FDA) guidance, judicial decisions and other relevant applicable authorities. The Code’s off-label communication guidelines reflect recent judicial opinions affirming First Amendment protections for truthful and non-misleading off-label speech. Companies should evaluate and implement these guidelines in light of existing FDA laws and HHS/OIG guidance on off-label communications.
Company Representatives Providing Technical Support in the Clinical Setting
The final new section of the Code provides principles for company representatives providing technical support in the clinical setting—for example, directing or supervising an HCP to explain how a medical technology’s settings and technical controls function, or assisting in clinical settings or the operating room to ensure that the appropriate range of necessary devices and accessories are available during a procedure, especially when the medical technology involves multiple devices or accessories. Company representatives should:
Only enter and be present in a clinical setting at the request and supervision of an HCP
Be transparent that they are acting on behalf of the company in a technical support capacity
Not interfere with an HCP’s independent clinical decision-making
Comply with applicable hospital or facility policies and requirements (e.g., patient privacy or credentialing requirements)
Additionally, a company’s technical support should not eliminate an overhead or other expense that the HCP should otherwise incur while providing patient care. Although expressly addressed in the Code, companies should also ensure that personnel have appropriate guidelines on managing off-label discussions, unsolicited requests or adverse events that may arise in the context of providing technical support in clinical settings.
AdvaMed Code: Consolidations and Clarifications
The new Code consolidates and clarifies content in the prior version. Key changes are summarized below.
New cornerstone values, including innovation, education, integrity, respect, responsibility and transparency, are the basis for the updated Code. The Code directs medical technology companies to review all interactions with HCPs in light of these cornerstone values and to always avoid interactions designed to circumvent the Code.
Scope and Applicability
The updated Code applies to all interactions between medical technology companies and US HCPs, regardless of whether an interaction occurs outside the United States (such as at a conference or other event). The updated Code clarifies that for companies with multiple lines of business (e.g., medical devices, pharmaceuticals, biologics, consumer items or research products), the Code only applies to the company’s interactions linked to medical technology. The updated Code applies to all interactions with US HCPs related to combination products that include a medical technology component (i.e., combination device/biologic and device/drug products).
To make the Code more user friendly and provide additional clarification, the updated Code incorporates a glossary of terms. It also adds defined terms for “Commercial Sponsorship,” “Educational Grant,” “Satellite Symposium,” “Third-Party Program” and “Third-Party Program Organizer,” and enhances existing definitions of “Medical Technologies” and “HCP.”
Although the content regarding consulting remains mostly unchanged, the updated Code adds clarifying language regarding what constitutes a “legitimate need,” and includes an explanation of how to develop a fair market value methodology. Specifically, the updated Code notes that a third party may assist in developing an approach to assess fair market value, and that a medical technology company’s fair market value methodology should incorporate objective criteria in all circumstances. Medical technology companies are encouraged to document their methods for evaluating whether compensation reflects the fair market value of the services provided.
Marketing and Education Programs
Company Programs: The updated AdvaMed Code consolidates sections on industry-conducted training, education and other business meetings into a comprehensive section that provides parameters for all industry-conducted programs. This section largely tracks the previous Code language.
Third-Party Programs: The updated AdvaMed Code also consolidates sections regarding support for third-party education and charitable and research programs into one comprehensive section regarding grants, donations and commercial sponsorships. Among other changes, the updated Code focuses on meeting third-party organizer/accreditation standards; adds language to clarify that grant funds can, in turn, only be used by the organizer to provide items that are permissible under the Code (and not those that are impermissible); and includes checklists for use in evaluating requests. The updated Code also includes language that prohibits medical technology companies from passing along to HCPs benefits that the company receives in exchange for commercial sponsorship; further expands and clarifies the requirements for supporting independent research grant requests; and provides parameters for providing charitable donations.
Travel, Lodging and Venue
In addition to consolidating guidance on travel, lodging and venue into a single section, the updated AdvaMed Code clarifies that travel is not permitted for general education programs. It also suggests that companies avoid selecting a setting because of its entertainment or recreational facilities (considering, for example, the season or time of year of the event).
In addition to consolidating guidance on meals into a single section, the updated AdvaMed Code adds language encouraging medical technology companies to develop meal policies and to review benchmarking information.
Demonstration and Evaluation Products
The updated AdvaMed Code clarifies existing language regarding provision of evaluation products, and provides guidance regarding evaluation agreement contents and transparency in operating the program. The updated Code also states that consignment arrangements should generally be subject to an agreement addressing the terms of the consignment, for example:
Number of products
Requirements to segregate consigned products that a company provides for the HCP’s use and that the HCP stores at its location, even though the company retains the title to the product, from other products
Space rental terms
Consistent with prior stand-alone guidance, the updated Code encourages medical technology companies to consider implementing controls, such as taking periodic inventory of consigned products and returning or removing expired product.
To reduce compliance risks, medical technology companies and HCPs should consider whether the updates to the AdvaMed Code warrant changes to their policies, procedures and practices regarding interactions with one another. The delayed effective date of the new Code is intended to provide time to conduct this review.