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Cincinnati, Ohio Passes Ban on Salary History Inquiries

Cincinnati, Ohio recently became the latest jurisdiction to pass a law that prohibits employers from asking job applicants for their salary history. Under the Prohibited Salary History Inquiry and Use Ordinance (the “Ordinance”), employers with 15 or more employees located within the City of Cincinnati may not ask about or rely on the prior salary history of prospective employees in determining starting salary.

Specifically, the Ordinance provides that employers must not:

  • Inquire about an applicant’s salary history or request reports or other information to determine or verify salary history;
  • Screen job applicants based on their current or prior compensation or salary history;
  • Rely on salary history when deciding to offer employment, when determining salary or other compensation, or when negotiating an employment contract; or
  • Refuse to hire, otherwise disfavor, or retaliate against an applicant for not disclosing their salary history.

For purposes of the Ordinance, applicant is defined as “any person applying for employment to be performed within the geographic boundaries of the City of Cincinnati, and whose application, in whole or in part, will be solicited, received, processed, or considered in the City of Cincinnati, regardless of whether the applicant is interviewed.” The term “inquire” means to ask the applicant or former employer orally, in writing or otherwise, or to conduct a search of publicly available records or reports.

The Ordinance provides an exception for employers to engage in discussions with an applicant about their expectations with respect to salary, benefits and other compensation. There are also exceptions for, among other things: (i) internal transfers or promotions; (ii) employee positions for which salary, benefits and other compensation are subject to a collective bargaining agreement; and (iii) an applicant’s voluntary and unprompted disclosure of salary history information.

Individuals alleging violations of the Ordinance may bring a private right of action and potential remedies include compensatory damages, attorneys’ fees and costs, and other legal and equitable relief.

The Ordinance will take effect in March 2020. In the meantime, employers in Cincinnati should begin taking steps now to ensure compliance by training human resources and other relevant personnel on these new requirements.

© 2020 Proskauer Rose LLP.

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About this Author

Evandro Gigante Labor and Employment Lawyer Proskauer Rose Law FIrm
Partner

Evandro Gigante is a partner in the Labor & Employment Law Department and co-head of the Employment Litigation & Arbitration group and the Hiring & Terminations group. He represents clients through a variety of labor and employment matters, including allegations of sexual harassment, race, gender, national origin, disability and religious discrimination. Evandro also counsels employers through reductions-in-force, employee relations issues and other sensitive employment matters.

With a focus on discrimination and harassment claims,...

212.969.3132
Arielle Kobetz, Proskauer Law Firm, Labor and Employment Attorney
Associate

Arielle Kobetz is an associate in the Labor & Employment Law Department. She assists employers in a wide range of areas, including discrimination, wage and hour, and traditional labor.

Prior to joining Proskauer, Arielle served as a law clerk at the New York City Human Resources Administration, Employment Law Unit, where she worked on a variety of employment discrimination and internal employee disciplinary issues. 

212-969-3304