December 9, 2019

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E-Verify Records Purge

United States Citizenship and Immigration Services (USCIS) is reminding E-Verify users that they will purge historical E-Verify records on January 2, 2020.  As of this date, companies will no longer have access in E-Verify to records more than 10 years old.   USCIS conducts this annual purge to reduce security and privacy risks associated with government retention of personally identifiable information. 

E-Verify, as a term of participation, requires participants to record or print and file the E-Verify case verification number associated with each corresponding form I-9, Employment Eligibility Verification.To ensure compliance, prior to January 2, 2020, employers should download a Historical Records Report which encompasses cases more than 10 years old. The Historical Records Report will contain the following information:

  • Company Name and Location

  • Initiated dated and corresponding verification case number

  • Employee Name and Date of Initial Resolution

  • Date of Additional Resolution and Final Status

  • Case Closure Date and Case Closure Description

In addition to downloading and saving the Historical Records Reports, employers should use this opportunity to review I-9 and E-Verify records to ensure every I-9 record has a corresponding E-Verify verification case number recorded or printed and filed with the I-9.  Any deficiencies in documentation should be rectified prior to January 2, 2019.  As a reminder, the ten year purge will only affect companies who have been registered E-Verify users for more than 10 years and only employees who would have been subject to E-Verify at the time of hire.

© Polsinelli PC, Polsinelli LLP in California

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About this Author

Terra Martin, Polsinelli Law Firm, Atlanta, Immigration Law Attorney
Associate

Terra R. Martin is an associate in the Immigration & Workforce Mobility practice group in Polsinelli’s Atlanta office. Terra leverages her experience in immigration law spanning over seven years, to best serve her clients. Prior to joining Polsinelli, Terra worked as a senior associate and in-house counsel.

Terra focuses her practice on preparing and filing visas, including: H-1B, L-1A/B, 0-1, E-2, E-3, J-1, EB1 and EB2/3 filings and conducting I-9 and E-Verify self-audits. She regularly counsels clients on employment based visa processes,...

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