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SEC Publishes Helpful Guidance on Pay Ratio Disclosure

Summary

The SEC recently confirmed that the new CEO pay ratio disclosure rules mandated in the Dodd-Frank Act will go into effect in the 2018 proxy season. To assist companies in preparation of the new disclosure, the SEC published interpretive guidance on September 21, 2017.

In Depth

Despite some speculation that the new leadership within the Securities and Exchange Commission (SEC) would seek to delay the effectiveness of the CEO pay ratio disclosure rules mandated by the Dodd-Frank Act, the SEC recently confirmed that the new disclosure will go into effect, as scheduled, in the 2018 proxy season. To assist companies in preparing for the new disclosure, the SEC published interpretive guidance (Commission Guidance) on September 21, 2017. The Staff of the Division of Corporation Finance published its own interpretive guidance and updated its Compliance and Disclosure Interpretations (Staff Guidance) on the same date.

The CEO pay ratio disclosure rules codified in Item 402(u) of Regulation S-K implement Section 953(b) of the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (Dodd-Frank) require disclosure of (i) the median of the annual total compensation of all employees of the company, except the CEO of the company; (ii) the annual total compensation of the CEO of the company; and (iii) the ratio of the amount in (ii) to the amount in (i). Neither Dodd-Frank nor the final SEC rules mandate the exact methodology that companies must use to prepare the required disclosure, and companies have been struggling with establishing the appropriate processes to gather the underlying data, including identifying the “median employee.”

Collectively, the SEC Guidance and the Staff Guidance clarify that the SEC understands the practical challenges imposed by this new disclosure requirement and the different approaches companies may take to provide such disclosure. Key highlights from this new guidance are as follows:

  • Employee Determinations. Companies may use any widely recognized tests for determining who its “employees” are, including those tests used today under applicable employment or tax law. In particular, the SEC guidance specifically mentions the employee classification test under tax laws. This interpretation eases concerns that many service providers who are treated as independent contractors for tax and other purposes would have to be treated as employees for purposes of the pay ratio rules.

  • Median Employee Determinations. Likewise, to identify the “median employee,” companies may use existing corporate records, such as payroll or tax records, which reasonably reflect annual compensation, notwithstanding the fact that such records may not reflect every element of employee compensation, such as employee equity incentives. Where one employee’s annual compensation is determined to be anomalous, a company is permitted to substitute another employee with substantially similar compensation, but the company must disclose any such modifications when providing the required disclosure relating to the methodologies used by the company.

  • Any Reasonable Estimates, Assumptions and Methodologies May Be Used – As Long As They Are Disclosed. Perhaps the most helpful aspect of the SEC’s new guidance was the clarification that companies are permitted to use reasonable estimates, assumptions and methodologies to identify the median employee and calculate the total compensation for employees other than the CEO, but the company must disclose in the proxy statement the estimates, assumptions and methodologies used. The SEC specifically stated that it would not bring an enforcement action against a company under the pay ratio disclosure rules as long as the disclosure was made in good faith and on a reasonable basis. Calculating the CEO pay ratio involves a degree of imprecision, and this statement may be helpful to avoid potential liability due to actual or perceived calculation errors.

  • Statistical Sampling. Despite the fact that prior SEC guidance had made it clear that companies may use statistical sampling (as well as other methods) to identify the median employee, the SEC offered further clarification that companies have the ability to combine different sampling or determination methods depending on their own unique facts and circumstances. For example, companies with significant overseas employees operating in multiple jurisdictions may use statistical sampling for such employees but more straightforward methods (such as W-2s) for its US employees. The SEC provides suggestions on many approaches companies can consider in this regard.

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About this Author

Robert H. Cohen, Corporate Attorney with McDermott Will law firm
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Robert H. Cohen is a partner in the law firm of McDermott Will & Emery LLP and is based in the Firm’s New York office.  He focuses his practice on transactional and securities work for a broad range of clients, including initial and follow-on public offerings, registered direct and PIPE financings, private placements, bridge financings, equity line and reverse mergers.

Bob has extensive experience in the areas of mergers and acquisitions, joint ventures, 1933 & 1944 Act representation and licensing and distribution arrangements...

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Thomas P. Conaghan, Mcdermott Will Emery law Firm,  (M&A), joint ventures, strategic investments, spin-offs,
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Thomas P. Conaghan is a partner in the law firm of McDermott Will & Emery and is based in the Firm’s Washington, D.C., office.  Tom represents both publicly held and closely held businesses, underwriters and other sources of capital, corporate boards and board committees and corporate executives.  He advises both U.S. and foreign-based public companies on issues relating to public and private offerings of securities, disclosure, periodic reporting, corporate governance, executive compensation, the rules of the New York Stock Exchange and the Nasdaq Stock Market and compliance with the Sarbanes-Oxley Act of 2002.

He advises US- and foreign-based public companies on issues relating to mergers and acquisitions (M&A), joint ventures, strategic investments, spin-offs, public and private offerings of securities (including initial public offerings (IPOs)), disclosure, Securities and Exchange Commission (SEC) reporting, corporate governance, executive compensation, and the stock exchange-listed company rules. Tom is co-head of the Firm's Capital Markets and Public Companies Group, and partner-in-charge of the Corporate Group in the Firm's Washington, DC office.

Tom is rated in Chambers USA and The Legal 500 for his M&A work, and is cited for being a "strong M&A lawyer who anticipates clients’ needs, exhibits strong management over deals, and translates his breadth of knowledge in a way that clients can easily understand and use." Tom has led several M&A transactions for alcohol beverage clients in conjunction with the Firm's Chambers USA top-rated beverage practice.

Tom represents real estate investment trusts (REITs) in connection with IPOs and M&A transactions. He also advises clients on large-scale global corporate reorganizations and spin-offs. His experience includes advising Tyco International (NYSE: TYC) in connection with is spin-offs of Covidien, TE Connectivity and The ADT Corporation.

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Gary Emmanuel is a partner in the law firm of McDermott Will & Emery and is based in the Firm’s New York office. He focuses his practice on corporate securities matters.

With over 15 years of experience, Gary represents both domestic and foreign companies that are navigating the process of capital raising including initial public offerings, registered direct offerings, follow-on offerings, private placements, PIPEs and bridge financings. Gary has worked extensively with biotechnology and other life science companies, both as company counsel...

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Andrew C. Liazos is a partner in the law firm of McDermott Will & Emery LLP based in the Firm’s Boston office. Andrew heads the Firm's Executive Compensation Group and the Boston Employee Benefits Practice.

Andrew regularly represents Fortune 500 companies, public companies, large closely held businesses and compensation committees on all aspects of executive compensation, ERISA fiduciary matters, employee benefits in business transactions and bankruptcy, and employee stock ownership plans. He also counsels executives in employment agreement and joint...

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Mark J. Mihanovic, McDermott Will Emery, Corporate Finance Attorney, Mergers Acquisitions Lawyer,
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Mark J. Mihanovic is a partner in the law firm of McDermott Will & Emery LLP.  Mark heads our Firm’s California corporate practice and serves as corporate liaison partner in the Firm’s strategic alliance with MWE China Law Offices based in Shanghai.  His practice is primarily focused in the areas of corporate finance and mergers and acquisitions involving companies in a broad range of industries, with a particular emphasis on technology, life science and health care companies.  Mark has served as lead counsel on behalf of issuers and underwriters in numerous public...

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