November 29, 2022

Volume XII, Number 333


November 28, 2022

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California Expected to Adopt New Pay Disclosure Requirements for Employers

By September 30, 2022, Governor Gavin Newsom is expected to sign Senate Bill 1162, which would amend California Labor Code section 432.3, expanding employers’ pay disclosure and record keeping requirements in California.  Assuming this bill is signed, beginning on January 1, 2023, the following changes would be enforced in California:

Job Postings: In any job posting, employers with 15 or greater employees will be required to include the “pay scale,” defined as the “salary or hourly wage range that the employer reasonably expects to pay for the position.”  

Disclosure to Applicants and Employees: Under this Labor Code amendment, employers will be required to disclose a job position’s pay scale to any applicant or employee that requests it for a position in which they are applying or currently work.  This requirement to share pay scale information would apply to all employers, including those with fewer than 15 employees.

Pay Scale Recordkeeping: All employers would be required to “maintain records of a job title and wage rate history for each employee for the duration of the employment plus three years after the end of the employment.”  Such records are to be accessible to the Labor Commissioner to determine whether the employer is engaging in a “pattern of wage discrepancy.”  If an employee brings a claim with the Labor Commissioner against an employer that fails to comply with this recordkeeping requirement, the employer’s failure to maintain these records would create a rebuttable presumption in favor of an employee’s claim.

Possible Penalties: The Labor Commissioner will be empowered to investigate complaints of non-compliance with this law, and if it is determined that an employer violated the statute, the Labor Commissioner would be authorized to order civil penalties ranging from $100 to $10,000 per violation.  The penalty amount will depend on the “totality of the circumstances,” including, whether the employer has previously violated this statute.  However, no penalty will be applied to an employer’s first violation where the employer can demonstrate that “all job postings for open positions have been updated to include the pay scale as required.”

Notably, Senate Bill 1162 does not limit the definition of employers to those located or employing workers in California. 

Copyright © 2022, Hunton Andrews Kurth LLP. All Rights Reserved.National Law Review, Volume XII, Number 270

About this Author

Roland M. Juarez Employment & Labor Attorney Hunton Andrews Kurth Los Angeles, CA

Roland’s practice focuses exclusively on employment and labor law.

Roland has exclusively handled employment cases since 1992. He was named a 2020 Top Minority Attorney in Los Angeles and a 2019 Top Litigator & Trial Lawyer, both by the Los Angeles Business Journal; a California Labor and Employment Star and was nominated as California's top Labor & Employment Litigation Attorney in 2019, both by Benchmark Litigation. Hunton’s California Employment Group was also nominated as the California Employment Group of the Year in 2019 by Benchmark. Roland’s experience includes class...

Blake Guerrero Associate Attorney Los Angeles Labor Employment Hunton Andrews Kurth

Blake’s practice focuses on labor and employment law.

Blake is an associate in the Labor and Employment group, where he litigates wage and hour class and collective actions, trade secrets and employee raiding matters, and single-plaintiff cases involving claims of discrimination, harassment, retaliation, and wrongful termination.

Prior to joining the firm, Blake worked at a litigation boutique, where he handled an array of employment, intellectual property, and complex commercial disputes. Blake has also served as...