December 2, 2022

Volume XII, Number 336

Advertisement

December 02, 2022

Subscribe to Latest Legal News and Analysis

December 01, 2022

Subscribe to Latest Legal News and Analysis

November 30, 2022

Subscribe to Latest Legal News and Analysis
Advertisement

DHS States That Employers Have Until July 31, 2022, to Update I-9s With Expired List B Documents

Employers that accepted expired Form I-9 employment eligibility verification documents under the U.S. Department of Homeland Security’s (DHS) policy of flexibility during the height of the COVID-19 pandemic must update their Forms I-9 by July 31, 2022, the department confirmed.

On July 6, 2022, DHS told employers “to update their Forms I-9 by July 31, 2022” for all the employees who completed their I-9 verifications with expired documents between May 1, 2020, and April 30, 2022.

DHS instituted the temporary policy of allowing expired documents in 2020 in the face of difficulties for employees in obtaining up-to-date identity documents due to stay-at-home orders and government office closures during the COVID-19 pandemic. Now that document-issuing authorities have reopened, DHS has ended this flexibility as of May 1, 2022, and employers are only allowed to accept unexpired List B documents, which include driver’s licenses, state identification cards, and school photo identification cards.

According to guidance provided by DHS, this update has several consequences for an employee who completed I-9 verification between May 1, 2020, and April 30, 2022, with documents that expired on or after March 1, 2020.

The expiration of the flexibility policy means that DHS requires employers to do the following if the employee is still employed:

  • Have the employee provide unexpired documents that establish identity, either through a renewed List B document or a different List B document or a List A document.

  • Fill in the “Additional Information” field in Section 2 of the I-9 form with the employee’s new unexpired document: (1) Title; (2) Issuing Authority; (3) Number; and (4) Expiration Date.

  • Initial and date the change.

For employees who are no longer employed or who presented an unexpired or auto-extended List B document “no action is required,” according to the DHS guidance.

The policy reminder comes after the DHS’s Immigration and Customs Enforcement (ICE) agency, on April 25, 2022, extended a policy to relieve employers of the requirement of reviewing Form I-9 identity documents in the physical presence of employees until October 31, 2022. ICE had updated the policy in March 2021 to allow employers to continue the virtual document review for employees hired after April 1, 2021, who work exclusively in a remote setting due to COVID-19-related precautions until the end of the flexibility policy or until the employees return to non-remote work settings on a regular basis.

© 2022, Ogletree, Deakins, Nash, Smoak & Stewart, P.C., All Rights Reserved.National Law Review, Volume XII, Number 196
Advertisement
Advertisement
Advertisement

About this Author

Claudia Martorell Immigration Attorney Ogletree Deakins
Shareholder

Claudia provides strategic counsel on all aspects of U.S. immigration law to clients in a variety of industries, including technology, medical device, higher education, energy, and manufacturing.  From start-ups to multinational corporations, Claudia takes a hands-on approach to helping her clients navigate the complex immigration system and develop programs to effectively and efficiently streamline immigration compliance.  Her goal is to create a best-in-class experience for employees at every stage of the immigration process.  Claudia’s experience includes nonimmigrant...

858-704-6045
Senior Marketing Counsel

In the Senior Marketing Counsel role, Zachary develops strategy for the firm’s blog and other content. He serves as a lead writer for articles and blog posts for publication on the firm’s website both individually and in consultation with firm attorneys. He also works closely with the Client Services department and firm attorneys to develop relevant content, including through use of webinars, publications, blogs, podcasts, and graphics.

Prior to joining Ogletree Deakins, Zachary served as a Senior Reporter for Law360, a leading online legal news publication, covering the sports and...

864-241-1852
Advertisement
Advertisement
Advertisement