Corporate Transparency Act – Your Beneficial Entity Ownership Disclosure Is Now Required
The U.S. Congress recently passed the Corporate Transparency Act (“CTA”) as part of the 2021 National Defense Authorization Act. The CTA requires certain corporations, limited liability companies and other similar entities (including privately held business entities) to report their direct and indirect human beneficial ownership information to the U.S. Department of Treasury. The CTA is intended to combat the use of “shell” companies in the commission of money laundering, financial fraud and other domestic and international illicit activity and corrupt practices. However, the reach of the CTA is much broader, and includes incorporators, organizers, financial institutions and others dealing with many U.S. business entities, including with regard to existing business entities formed prior to the CTA’s enactment.
Under the CTA, reporting companies must provide the Financial Crimes Enforcement Network of the Department of the Treasury (“FinCEN”) a report identifying each applicant (i.e., incorporator or organizer) and each human beneficial owner who, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise (i) exercises substantial control over the reporting company, or (ii) owns or controls not less than 25 percent of the ownership interests of the reporting company. Such identification must include the applicant’s or beneficial owner’s (1) full legal name; (2) date of birth; (3) current residential or business street address; and (4) an unique identifying number from a prescribed identification document (such as a driver’s license) or a FinCEN issued identifier number. The reporting company information is to be held in a FinCEN database and is to be accessible by certain governmental agencies and financial institutions. The CTA also establishes corresponding reporting, records retention and information dissemination requirements, obligations and safeguards of the Department of Treasury.
What is a “reporting company?”
A reporting company is a corporation, limited liability company or other similar entity that is (i) created by the filing of a document with a Secretary of State or a similar office of an Indian Tribe; or (ii) formed under the law of a foreign country and registered to do business in the United States by the filing of a document with a Secretary of State or a similar office of an Indian Tribe, provided that it does not fall within specific excluded categories. Thus, the determination of whether an entity is a “reporting company” is, to large degree, made by negative implication (i.e., certain entities are expressly excepted from the reach of the CTA). Those excepted entities, in general terms, include the following:
publicly traded or public reporting companies registered with the SEC;
governmental or quasi-governmental entities;
bank or savings and loan holding companies;
money service businesses or MSBs;
securities brokers or securities dealers;
securities exchanges or clearing securities agencies;
entities otherwise registered with the SEC;
investment companies and investment advisers registered with the SEC;
investment adviser control persons;
insurance producer entities with an operating presence at a physical office in the US;
registered commodity exchange or registered futures trading entities;
Sarbanes-Oxley Act registered public accounting firms;
financial market utilities;
pooled investment vehicles;
certain IRC § 501(c) entities;
certain entities owned exclusively by U.S. persons that operate exclusively to provide financial assistance to, or hold governance rights over, certain IRC § 501(c) entities;
U.S. physically located, 21+ employee businesses generating more than $5MM in annual gross receipts;
subsidiary entities owned only by entities excluded from being a reporting company;
certain un-capitalized entities without activity or foreign owners; and
certain entities expressly exempted by future Treasury regulation.
The common denominator among the excepted entities is that they generally have existing public disclosure obligations that limit their utility to bad actors in the commission of money laundering, financial fraud and other domestic and international illicit activity and corrupt practices.
Deemed reporting companies include all entities not otherwise excepted that:
(1) have 20 or fewer full-time employees or
(2) have $5,000,000 or less in gross receipts and sales in the aggregate (including from subsidiaries and other entities through which the subject entity operates) or
(3) do not have an operating presence at a physical office location within the United States.
Missing any one of these three thresholds will sweep an entity into the reporting company regime and subject it to compliance with the CTA reporting obligations.
A short list of such possible reporting company entities include:
- family offices;
- subsidiaries within a portfolio;
- joint ventures;
- “main street” and “mom and pop” businesses;
- accounting firms that are not registered under the Sarbanes-Oxley Act with limited “owners” or limited revenue or only a virtual presence;
- law firms and other professional businesses with limited “owners” or limited revenue or only a virtual presence; and
- certain nonprofit entities not falling within the included exclusions (and nonprofit entities that lose their IRC § 501(c) designation).
Who is Considered to Be a “Beneficial Owner?”
“Beneficial owner,” with respect to an entity, refers to an individual who, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise (i) exercises substantial control over the entity; or (ii) owns or controls not less than 25 percent of the ownership interests of the entity.
However, the following individuals are excluded from constituting a “beneficial owner” of an entity: (i) a minor child, if the information of the parent or guardian of the minor child is properly reported, (ii) an individual acting as a nominee, intermediary, custodian, or agent on behalf of another individual, (iii) an individual acting solely as an employee of a corporation, limited liability company, or other similar entity and whose control over or economic benefits from such entity is derived solely from the employment status of the person, (iv) an individual whose only interest in a corporation, limited liability company, or other similar entity is through a right of inheritance; or (v) a creditor of a corporation, limited liability company, or other similar entity, unless the creditor exercises substantial control over the entity.
Who is an “Applicant?”
“Applicant” refers to an individual who (A) files an application to form a corporation, limited liability company, or other similar entity under the laws of a State or Indian Tribe (e.g., an incorporator or organizer); or (B) registers or files an application to register a corporation, limited liability company, or other similar entity formed under the laws of a foreign country to do business in the United States by filing a document with the Secretary of State or similar office of an Indian Tribe.
What Beneficial Ownership Information Is Required To Be Reported?
Each report delivered under the CTA in accordance with the Regulations (see below) is required to identify each beneficial owner of the reporting company, and each applicant acting with respect to that reporting company, by his or her (i) full legal name; (ii) date of birth; (iii) current, as of the date on which the report is delivered, residential or business street address; and (iv) an unique identifying number from an acceptable identification document or a FinCEN Identifier (the “Required Information”).
When Will Reporting Companies Be Required to Begin Reporting Under the CTA?
The reporting of beneficial ownership information is to occur in accordance with regulations (the “Regulations”) to be promulgated by the Secretary of the Treasury prior to January 1, 2022. Under those Regulations, each reporting company will be required to submit to FinCEN a report that contains the Required Information as described above.
All reporting companies formed or registered after the Effective Date of the Regulations will be required, at the time of formation or registration, to submit to FinCEN a report that contains the Required Information.
Meanwhile, all reporting companies formed or registered prior to the Effective Date will be required, “in a timely manner,” and not later than two (2) years after the Effective Date, to submit to FinCEN a report that contains the Required Information. It bears note that there is no “grandfathering” of previously formed entities, and conceivably this will sweep in all existing entities not otherwise fitting within a reporting company exemption.
What Ongoing Obligation Exists to Keep the Reported Required Information Current?
All reporting companies have an ongoing obligation to, in a timely manner, and not later than one (1) year after the date on which there is a change with respect to any Required Information submitted in a report to FinCEN, to submit to FinCEN a report that updates the information relating to the change.
To Whom May FinCEN Disclose Beneficial Ownership Information?
FinCEN may disclose beneficial ownership information upon receipt of a request, through appropriate protocols, from federal agencies engaged in national security, intelligence, or law enforcement activity, for use in furtherance of such activity, or from a State, local, or Tribal law enforcement agency, if a court of competent jurisdiction has authorized the law enforcement agency to seek the information in a criminal or civil investigation.
FinCEN may also disclose beneficial ownership information upon a request from a federal agency on behalf of a law enforcement agency, prosecutor, or judge of another country, including a foreign central authority, under an international treaty, agreement, convention, or official request made by law enforcement, judicial, or prosecutorial authorities in trusted foreign countries when no treaty, agreement, or convention is available.
Further, FinCEN may disclose beneficial ownership information upon receipt of a request from a financial institution subject to customer due diligence requirements, with the consent of the reporting company, to facilitate the compliance of the financial institution with customer due diligence requirements under applicable law.
What Civil and Criminal Penalties Exist for Failure to Properly Comply with the CTA Reporting Requirements?
The CTA makes it unlawful for any person to willfully provide, or attempt to provide, false or fraudulent beneficial ownership information, including a false or fraudulent identifying photograph or document, to FinCEN, or to willfully fail to report complete or updated beneficial ownership information to FinCEN in complying with the CTA. Any person committing a reporting violation is liable to the United States for a civil penalty of not more than $500 for each day that the violation continues or has not been remedied; and may be fined not more than $10,000, imprisoned for not more than 2 years, or both.
Notwithstanding the foregoing, a person may not be subject to civil or criminal penalty as outlined above if the person has reason to believe that any report submitted by the person in accordance with the CTA contains inaccurate information, and in accordance with the Regulations, voluntarily and promptly, and in no case later than 90 days after the date on which the person submitted the report, submits a subsequent report containing corrected information. Further, FinCEN is required to provide assistance to any person seeking to submit a corrected report in accordance with such safe harbor provisions. However, a person will not be exempt from penalty if, at the time the person submits a report, the person acted for the purpose of evading the reporting requirements under the CTA, and has actual knowledge that any information contained in the report is inaccurate.
What Civil and Criminal Penalties Exist for Improper Disclosure or Use of Beneficial Ownership Information?
Except as authorized by the CTA, it is unlawful for any person to knowingly disclose or knowingly use the beneficial ownership information obtained by the person through a report submitted to FinCEN under the CTA, or a disclosure made by FinCEN for any unauthorized disclosure or use. Any person making an unauthorized disclosure or use that violates the CTA is liable to the United States for a civil penalty of not more than $500 for each day that the violation continues or has not been remedied; and may be fined not more than $250,000, or imprisoned for not more than 5 years, or both. However, if such violation is committed while violating another law of the United States or as part of a pattern of any illegal activity involving more than $100,000 in a 12-month period, such person may be fined not more than $500,000, imprisoned for not more than 10 years, or both.
Business owners, incorporator and organizers should be mindful of these new disclosure requirements, and monitor FinCEN’s progress on promulgating the regulations contemplated under the CTA. All business owners potentially subject to these new disclosure requirements should create a compliance process related to beneficial ownership intake, monitoring and disclosure to ensure that all information required under the CTA may be and will be timely reported to FinCEN, and to begin conditioning their investors for this new reporting regime. Beneficial ownership information compliance will need to be added to all reporting companies checklists to ensure compliance and avoid civil and criminal penalties.
For financial institutions, the FinCEN database has the potential to substantially lessen the burden of customer due diligence (“know your customer” or “KYC”), but financial institutions will need to continue to implement a robust customer due diligence program. Financial institutions will also need to protect against the unauthorized disclosure of information obtained from the FinCEN database to avoid possible civil and criminal penalties and civil claims.
Polsinelli will continue to monitor and evaluate the effects the new CTA beneficial ownership disclosure requirements will have on new and existing business entities as regulations are promulgated and other guidance is provided by the Unites States Department of the Treasury and its Financial Crimes Enforcement Network.
 It is important to note that these are “reporting companies” as defined in the CTA only, and not “reporting companies” obligated to file reports under Sections 13 or 15(d) of the Securities Exchange Act. Ironically, reporting companies under the CTA sweep in many “private” business entities not previously subject to federal disclosure obligations.