September 26, 2021

Volume XI, Number 269

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September 24, 2021

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Mandatory “Bias Audits” and Special Notices to Job Candidates: New York City Aims to Regulate the Use of Artificial Intelligence in the Workplace

As previously discussed here, the use of artificial intelligence in the workplace has drawn scrutiny from regulatory bodies and activist groups who have expressed concern that such technology may not neutrally screen applicants without regard to protected characteristics.

To address these concerns, the New York City Council introduced a bill (Int. 1894-2020) on February 27, 2020, which would regulate the sale of “automated employment decision tool[s]” that filter candidates “for hire or for any term, condition or privilege of employment in a way that establishes a preferred candidate or candidates.”

Specifically, the bill aims to require: (1) technology companies to conduct annual bias audits before selling such tools in NYC; and (2) companies who use such tools to notify each candidate within thirty (30) days of screening of the specific tool used to evaluate them, as well as the qualifications or characteristics considered by the algorithm.

If passed, the bill would take effect on January 1, 2022, and require proprietors of automated employment decision-making software to provide the purchaser the results of the annual bias audit and a notice indicating that the tool is subject to the provisions of the law.

Notably, the bill expressly reserves the NYC Commission on Human Rights’ ability to enforce the NYC Human Rights Law as it relates to the use of this software, which underscores the potential legal risks associated with doing so (including but not limited to memorializing the results in an annual bias audit).

The NYC bill is just one example of recent efforts undertaken by state and local governments and agencies to regulate AI due to bias concerns. For example, on January 1, 2020, the Illinois’ Artificial Intelligence Video Act took effect which regulates employers’ use of algorithms to analyze video interviews. More recently, the Equal Employment Opportunity Commission announced its investigation of two (2) cases involving alleged algorithmic bias in recruitment.

To mitigate against the potential risks presented by this rapidly-evolving legal landscape, employers who are considering whether (and how) to use machine-learning software in the workplace should heed caution and consult counsel before doing so.

© 2021 Proskauer Rose LLP. National Law Review, Volume X, Number 70
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About this Author

Joseph C O'Keefe Labor Employment Attorney Proskauer Rose Law Firm
Partner

Joseph C. O'Keefe is a partner in the Labor & Employment Law Department.

For more than 25 years, Joe has litigated employment disputes of all types, on behalf of employers, before federal and state courts, arbitral tribunals (e.g. FINRA and AAA), and state and federal administrative agencies. Joe has litigated employment-related lawsuits alleging discrimination and sexual harassment, whistleblowing, non-competition/trade secret matters, compensation disputes, breach of contract, defamation, fraud and other business related torts. Joe’s practice includes representing clients...

212.969.3019
Danielle J. Moss Labor & Employment Attorney Proskauer Law Firm
Associate

Danielle Moss is a senior associate in the Labor & Employment Law Department, and a member of the Employment Litigation & Arbitration Group.

Danielle’s practice focuses on litigating and advising clients with respect to all employment-related matters, including but not limited to highly sensitive harassment and discrimination claims. That expertise, combined with her professional experience as a former Felony Assistant District Attorney in Brooklyn, N.Y., makes her uniquely suited to conduct high-profile investigations.

...
212.969.3411
Tony S. Martinez Labor & Employment Attorney Proskauer Rose Law Firm
Associate

Tony Seda Martinez is an associate in the Labor & Employment Law Department and assists clients in a wide range of labor and employment law matters.

Prior to joining Proskauer, Tony attended Rutgers School of Law. While in law school, he interned for the United States Attorney’s Office, the Honorable Judge Esther Salas of the United States District Court for the District of New Jersey, and the Honorable Chief Justice Stuart Rabner of the Supreme Court of New Jersey. In addition, Tony served as a senior notes and comments editor of the Rutgers Law Review...

212.969.3014
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